Country: Belgium
Closing date: 22 Sep 2014
MISSION AND NATURE OF THE FUNCTION
Within MSF, the Finance Department aims to ensure that the resources committed make a successful contribution towards the implementation of operational objectives.
MSF’s financial autonomy depends heavily on the trust of donors, and the proportion of private income. However a significant and recently increasing proportion of the income is provided by institutional donors.
The institutional funding market is becoming more complex and the access to the funds is more difficult than in the past due to more competition and development legal requirements. In that context, OCB has decided to implement a strategy to increase its institutional funding investment and to create a Funding Unit to design a strategy and ensure the optimisation of the funding of the missions.
OCB hopes that by doing so we can gain flexibility in the financial support to the operations and lead the movement towards an increase capacity to fund our operation at a lower HQ cost.
The Funding Unit, while being under the Finance Dpt, will have close links with:
- The Ops (field and HQ): in order to design best appropriate funding strategies per project/mission, to spread the expertise related to the proposal and the reporting, to improve the quality of the proposals, budget, reports and amendments…
- The other OC: articulation of common requests, coordination of each other’s strategy, sharing of information…
- The partner sections: To identify the projects fitting the policies of the local donor, to relay the constraints of the Ops to them and their constraints to the Ops…
Under the supervision of the Project Funding coordinator, the Project Funding Officer will be working to support this strategy.
He/she is the focal point for all finance issues related to the institutional and private grants; he/she ensures the link between the donor and the different MSF entities at all level involved in all finance related issues.
MAIN ACTIVITIES
- Coordinate the donor reporting process throughout the year
- Define the funding strategies of the different missions/projects in collaboration with the Operations Department and identify program funding needs.
- Analyse and ensure that all specific donor requirements are communicated and understood across the teams at HQ (operations, finances) and field level.
- Ensure that appropriate mechanisms are implemented to comply with donors requirements (including deadlines).
- Compile, control & validate financial documents and ensure that budget fits with narratives and Logframes to submit proposals according to the donors requirements.
- Participate to the regular info sharing meetings with stakeholders (FAC, FinOff & Ops) in order to ensure appropriate follow up and prepare amendments and guarantee the adequacy of the narrative and the financial parts
- Control the financial narrative summary
- Financial consolidation for multi-countries grants (DGD / NORAD / Danish expat)
- Is the focal point of the sending and reception of request and approvals between the donor or the PS and the OCB HQ, manage the contact between the PS/donors,
- Manage the contacts and the info sharing related to specific donor between the Field and the FAC
- Ensure the funding data base is kept up to date and all records of contracts and reports are accessible and accurate
- Participate to the development of new analysis tools
- Research new donors or new funding scheme within the existing donors
Administrative support
- Inform about all donors deadlines (reporting, amendment, audit)
- Net costs calculation for projects
PERSONAL PROFILE
- Financial high school and/or management or 2 years relevant experience
- Field experience is a plus
- Good computer skills, in particular excel
- Good knowledge of French – English compulsory
- Autonomy, initiative
- Capacity to work in a team
- Good relations capacities
- Ready to travel if needed
How to apply:
http://www.msf-azg.be/fr/emploi/travailler-pour-msf/funding-officer-mf
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