Netherlands: Management Assistant to Executive Director (Amsterdam) - Volunteer Position

Organization: Fairfood International
Country: Netherlands
Closing date: 11 Sep 2014

Name: Management Assistant to Executive Director - Volunteer Position *(Part time 24 hours per week)*

Department: Executive Board

Fairfood International is a non-profit global advocacy group with its head office based in Amsterdam and hubs located in several parts of the world. Fairfood encourages food and beverage companies worldwide to address socio-economic and environmental sustainability issues within their supply chains. Fairfood International envisions a future with a fair and sustainable food system, which is able to feed the world in a way that preserves the environment for future generations, respects human rights and secures a thriving economy for all.

Your position within the organisation:

TheManagement Assistantwill be reporting to the Executive Director and will be working under supervision of the Executive Director. The Management Assistant will primarily support the Executive Board with handling secretarial and administrative tasks, to ensure its effective functioning.

The Executive Board is ultimately responsible for achieving the overall objectives of the organisation and the successful implementation of all programmes and activities.

Core responsibilities:

The core responsibilities include:

· Acting as the Executive Director’s focal point internally and externally on all secretarial and administrative matters such as, scheduling appointments, travel arrangements, handling phone calls, archiving relevant emails, and ensuring that all bookings and approvals by the Executive Director are timely done and processed.

· Planning and scheduling of all Supervisory Board (SB) meetings and quarterly Board of Directors (BoD) meetings on behalf of the Executive Director, from the meeting dates preparation to inviting guests.

· Attending all Supervisory Board meetings and Board of Directors meetings, and providing general assistance for the smooth running of these meetings, including taking notes, preparing proper minutes, flagging pending decisions and action points as well as other follow-up issues to be discussed in next meetings.

· Organizing and preparing drafts of policy briefs and/or communicate on behalf of the Executive Director, Supervisory Board and the BoD.

Competences:

Assertive, independent, reliable, trustworthy, resourceful and proactive personality • Fluency in written and spoken Dutch and English (native or near-native speaker is preferable) • Ability to write short reports and memos • Excellent planning and organising skills • Excellent interpersonal skills, including ability to interact effectively on all levels •Ability to quickly understand and to deal with changing situations and settings • Able to work well both independently and within a team

Knowledge & Experience:

• You are studying at or have graduated from a higher education institution or university, or have acquired an equivalent working and thinking level through work experience, a focus on secretarial and administrative is preferable • Basic knowledge of food sustainability issues is an advantage • Good knowledge of MS Office and social media tools (Twitter, Facebook, LinkedIn) • Affinity with Fairfood’s mission and cause is a must

What we offer:

This is an unpaid position, which is suited to acquire work experience in this particular field of work and at an NGO. We offer a versatile position within a young international organisation. You will have the freedom and opportunity to continue developing yourself and achieve tangible results. We value our interns and volunteers to whom we offer reimbursement of home-work travel as well as lunch when they are in the office.

Weekly hours: minimum 24 hours

Duration of the position: 6 months with the possibility of renewal

How to apply:

If you recognise yourself in this outline and have noticed your core qualities detailed above, we would like to meet you! For enquiries related to the position, you can contact Vania Sekar, Manager Human Resources: +31 6 27 241227. Please send your motivation letter and CV via email to the Manager Human Resources vania.sekar@fairfood.org ,no later than 11 September 2014. Please note that only shortlisted candidates will be acknowledged.