Country: Switzerland
Closing date: 09 Sep 2014
Purpose of Project and Background
The following are the Terms of Reference for the Shelter Cluster Information Management National Coordinator in response to the impact of typhoon Haiyan.
Super Typhoon Haiyan (locally known as Yolanda) made its first landfall in the Philippines at 4:40 a.m. on 8 November in Eastern Samar province. With maximum sustained winds of at least 235 km/h near the centre, and wind gusts at 275 km/h, the typhoon moved across the Visayas region and exited the Philippines towards the West Philippine Sea in early morning on 9 November. Haiyan was the strongest Typhoon to hit the Philippines in 2013, and one of the strongest in recorded history, and it caused massive devastation across the Visayas.
The typhoon Haiyan left behind widespread damage to shelters and infrastructure. It swept through the central Philippines, killing more than 6,000 people and displacing 4 million. The damage of the storm surge and flash flooding in Eastern Samar and Tacloban City was severe. Even some of what were considered strong buildings were significantly damaged. In some areas, flash floods reached the second floor of buildings and waves have swept coastal homes away.
The National Disaster Risk Reduction and Management Council (NDRRMC) indicates that over 1 million houses were damaged, about half of which have been totally destroyed.
The shelter cluster in the Philippines in response to typhoon Haiyan is convened by IFRC, in cooperation with the government lead, the Department of Social Welfare and Development (DSWD). As co-chair of the shelter cluster, IFRC has deployed an inter-agency Shelter Coordination Team (SCT).
The SCT is exclusively dedicated to the task of cluster coordination, and works closely with humanitarian shelter agencies and national and local authorities, providing technical advice, coordination and information management, assessment, strategic planning, advocacy, monitoring, evaluation, reporting and capacity building services to ensure the core cluster functions are met.
IFRC is seeking an experienced information manager to lead the team of information managers providing the required information management services to shelter cluster partners.
Alignment to the IFRC’s objectives and strategy
(IFRC’s Strategy 2020)
This project aligns with strategic aim 1 of IFRC Strategy 2020, to save lives, protect livelihoods, and strengthen recovery from disasters and crisis. It will support the provision of professional shelter coordination services to humanitarian agencies working on a shelter response to the impact of typhoon Haiyan in the Philippines. Through improved humanitarian coordination, the humanitarian response to this disaster will be more predictable and effective in meeting the humanitarian needs of the affected population.
Project objectives
Timely and accurate information is integral to successful coordination of humanitarian action. The ability to collect, collate, analyse, disseminate and act on key humanitarian information is fundamental to effective response. For information to support analysis for operational and strategic decision-making, shared standards and common approaches are required to facilitate delivery and monitoring of assistance within and across clusters, and to undertake gap analysis in determining priorities.
The purpose of the Shelter Cluster Information Management National Coordinator is to support the Cluster Coordinator in the fulfillment of his/her coordination mission to:
· provide leadership in emergency shelter and crisis preparedness, response and recovery;
· work in partnership to prevent and reduce shelter-related morbidity and mortality;
· ensure evidence-based actions, gap-filling and sound coordination; and
· enhance accountability, predictability and effectiveness of emergency shelter actions.
Desired outcomes
The main outcome of the Information Management National Coordinator is to contribute to meeting the core cluster functions, through the provision of information management services. The core cluster functions include:
1. Supporting service delivery
o Provide a platform to ensure that service delivery is driven by the agreed strategic priorities
o Develop mechanisms to eliminate duplication of service delivery
2. Informing strategic decision-making of the HC/HCT for the humanitarian response
o Needs assessment and response gap analysis (across sectors and within the sector)
o Analysis to identify and address (emerging) gaps, obstacles, duplication, and cross-cutting issues including age, gender, environment, and HIV/AIDS
o Prioritization, grounded in response analysis
3. Planning and strategy development
o Develop sectoral plans, objectives and indicators that directly support realization of the HC/HCT strategic priorities
o Apply and adhere to existing standards and guidelines
o Clarify funding requirements, prioritization, and cluster contributions for the HC’s overall humanitarian funding considerations (e.g. Flash Appeal, CAP, CERF, Emergency Response Fund/Common Humanitarian Fund)
4. Advocacy
o Identify advocacy concerns to contribute to HC and HCT messaging and action
o Undertake advocacy activities on behalf of cluster participants and the affected population
5. Monitoring and reporting the implementation of the cluster strategy and results; recommending corrective action where necessary
6. Contingency planning/preparedness/capacitybuilding in situations where there is a high risk of recurring or significant new disaster and where sufficient capacity exists within the cluster.
Key functions
Information Management
- Lead the implementation of and revise as necessary the information management strategy for effective integration and sharing of data and information for shelter response planning, monitoring, and reporting;
- Support cluster partners to provide timely, consistent and compatible data and information on remaining shelter needs and assistance provided for operational analysis and decision-making;
- Support OCHA in cross-cluster information management and analysis at the strategic level; work in coordination with OCHA Information Management Units and relevant clusters in developing common information management architecture for data collection, collation, dissemination, and analysis, including archiving, and application of common tools, standards, and indicators;
- Ensure the dissemination and adaptation as necessary of information management tools that meet cluster needs;
- Ensure linkages with all cluster stakeholders, particularly national actors, for enhanced sectoral risk mapping and gap identification;
- Provide sector-specific maps and graphics on a regular basis that aid forward planning as well as impact analysis;
- Support the implementation of a Shelter Cluster coordinated needs assessments;
- Develop simple, user-friendly emergency shelter assistance reporting formats in consultation with the local authorities, providers of shelter assistance and other key stakeholders; these reporting formats should include provision for gender and age disaggregation of data and reporting on more vulnerable groups;
- Produce and regularly update the shelter cluster factsheet;
- Promote use of and training on the use of these reporting and other information management tools among shelter agencies and other stakeholders;
- Ensure application of appropriate information technology for maintenance of cluster partner lists and archiving of information through the shelter cluster website (ww.sheltercluster.org) and other websites as appropriate, recognizing limitations in connectivity;
- Promote the use of inter-operable technologies among cluster partners;
- Provide information outputs in the local language wherever feasible;
- Promote and support training in information management of humanitarian personnel and capacity building of humanitarian partners;
- Support efforts to strengthen the capacity of the national authorities, the National Society, and civil society in information management;
- Support the conduct of a review of the IFRC-led shelter cluster.
Other
- The Shelter Cluster Information Management National Coordinator will advise the Shelter Cluster Coordinator on the approach to and resources required to provide the required information management services to humanitarian agencies.
- The Shelter Cluster Information Management National Coordinator will coach other staff as needed and train a staff to be identified to support information management outside of disasters for preparedness and contingency planning, in line with the commitment of IFRC to take on leadership of the shelter cluster for natural disasters in the Philippines.
- Contribute to the development of an exit strategy for shelter coordination and provision of adequate handover to relevant agencies.
- Prepare a short summary report at the conclusion of the assignment on lessons learned and recommendations for future deployments.
- Any other tasks that may be required to achieve the objective of this assignment.
Method of delivery and reasons for selecting that method
To coordinate the Shelter Cluster at the country level, the IFRC deploys a Shelter Coordination Team (SCT). The shelter coordination team serves as a ‘secretariat’ of the Shelter Cluster. Its dedicated, full-time staff work exclusively on coordination services to shelter agencies. The SCT does not engage in any IFRC operational activities, and thus is able to provide independent and neutral coordination services to the Shelter Cluster members. The IFRC establishes a firewall between its role as Shelter Cluster convener, and its operational role as shelter implementer.
The SCT is a flexible coordination mechanism. Its composition varies depending on the size and needs of a disaster. The IFRC typically deploys a dedicated team of 3-4 people, but if a disaster response requires additional support from the Shelter Cluster, the SCT can incorporate several additional roles. The key positions of the SCT ensure that core services are provided to shelter agencies, delivering consistent and predictable support that is easy for partners to understand.
SCT key positions include a Coordinator, and Information Manager, a Technical Coordinator, and a Recovery Advisor. The coordinator is chosen from a globally managed roster comprised of individuals from the Red Cross Red Crescent. The deployment of the SCT is funded through a globally managed project within the country-level Emergency Appeal.
The Information Management National Coordinator will, at all times when carrying out this assignment, ensure that he/she adheres to the conditions of the International Federation commitments[1] to undertaking a leading role in emergency shelter in natural disasters, namely:
- the Federation shall at all times adhere to the Fundamental Principles of the International Red Cross and Red Crescent Movement, its policies, procedures as well as those of the Movement, relevant to international disaster response (including the Seville Agreement);
- the Principle of Independence will be upheld in respect of extra funding required to exercise this lead role;
- the Federation will not accept accountability obligations beyond those defined in its Constitution and own polices; and
- the responsibilities of such leadership will be clearly defined, leaving no room for “open ended” or unlimited obligations.
The Information Management National Coordinator will report directly to the Shelter Cluster Coordinator, or as otherwise advised.
The Shelter Cluster Information Management National Coordinator will liaise closely with other information management and technical staff of UN OCHA, national authorities and clusters carrying out coordination functions in others sectors/areas.
The IFRC Country Representative is the primary authority on issues regarding security and safety. The Shelter Cluster Information Management National Coordinator will function as other Federation delegates in this regard and will comply with all security and safety guidelines. The Shelter Coordinator will be the primary liaison with the IFRC Country Representative on all security, safety and travel issues for the Shelter Coordination Team.
The location of the Information Management National Coordinator will be established upon arrival in the Philippines after initial consultation with the Shelter Cluster Coordinator, IFRC Country Representative, Humanitarian Coordinator, UN OCHA, and government authorities.
Support to be provided to the Information Management National Coordinator
The IFRC Senior Officer, Shelter Coordination, and Global Focal Points for Coordination and Information Management will provide remote support to the Shelter Cluster Information Manager as required. Other members of the GSC Support Team will also provide support to the consultant in their respective areas of expertise.
The IFRC Country Representation will provide logistics and administration support to the Information Manger as required.
Timeframe
The duration of the assignment will be for a maximum of 75 working days between September 6 and November 30, 2014, unless otherwise agreed. If additional time is required to meet the overall objective of this assignment, IFRC will endeavour to extend the assignment or find a replacement for an additional period to be determined and subject to the availability of resources.
[1] IFRC-UNOCHA Memorandum of Understanding, signed September 19th 2006.
How to apply:
Interested candidates are invited to submit their applications to Pablo Medina (pablo.medina@ifrc.org) and Ela Serdaroglu (ela.serdaroglu@ifrc.org).
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