Austria: PA/Office Assistant

Organization: MzN International
Country: Austria
Closing date: 22 Dec 2014

Position: PA & Office Assistant with bookkeeping tasks (50/60%)

Contract: Part-time/Full-time (3 days up to 5 days a week)
Location: Head Office MzN | International -Gross Enzersdorf, near Vienna

Salary: competitive

Start date: 1 January 2015

About MzN International

MzN International is a leading advisory and business solution provider in the development and humanitarian aid sector. Supported by back offices in London and Vienna, our staff work in over 20 countries with all major NGOs, UN agencies and governments to build operational capacity and deliver efficiency-driving business solutions to those who help. More information about us can be found on www.mzninternational.com

MzN is looking for a PA to the Director and Office Assistant for its Back office near Vienna as soon as possible.

DESCRIPTION OF THE ROLE

The PA and Office Assistant will organise and supervise all administrative activities, which facilitate the smooth running of the MzN office, with 50/60% of his/her time spent on carrying out bookkeeping tasks. He/she will double as a PA to the Director of MzN International.

KEY RESPONSIBILITIES

· Office duties: Answering phone calls and general email enquiries, forwarding emails to the right staff member, monitoring contact management database, logistical preparations for office staff travel, electronic and paper filing, office maintenance, weekly lunch and other in-house event organisations, liaising with company suppliers in Austria and England, data entry.

· Bookkeeping and finance: data entry into book keeping software (Xero), invoicing clients, assisting with staff payments and expenses, maintaining the cash float and all other duties as listed in the financial management handbook

· PA to Director: Support with administrative work, including but not limited to all travel preparations, diary management, preparation of presentations/meetings, minute-taking.

SKILLS AND EXPERIENCE

Essential

· Administrative qualification, experience working as a PA/Office Assistant

· Willingness to learn basic bookkeeping and financial management procedures

· Fluent in German and good verbal and written communication skills in English

· Reliable and well-organised

· Excellent interpersonal skills: engaged, open-minded, friendly

· Proven competence to work online, with all MS Office software and other computer applications and IT systems.

· Ability to handle client and internal information confidentially

· Ability to prioritize tasks in a busy and dynamic work environment

· Ability to work under stress and a willingness to occasionally work out-of-hours

· Interest in working with charities and the international development sector

· Eligible to work in the EU

Preferred

· Experience in the charity sector

· Experience in bookkeeping and accounting.

How to apply:

To apply for this position, please visit www.mzninternational.com, go to Vacancies and click on the position. For all queries about the position, please send an email to: Floortje@mzninternational.com or call us on Skype: Recruitment MzNInternational. Deadline for applications: 22 December 2014.