Denmark: Administrative Officer

Organization: Euro-Mediterranean Foundation of Support to Human Rights Defenders
Country: Denmark
Closing date: 31 Dec 2014

The Euro-Mediterranean Foundation of Support to Human Rights Defenders (EMHRF) invites candidates to apply for a position as Administrative Officer

Background:

The Euro-Mediterranean Foundation of Support to Human Rights Defenders (EMHRF) is a Danish-based foundation established in the end of 2004. The Foundation aims at supporting human rights defenders by means of small scale, flexible funds and is envisaged as a specific initiative for the Arab region. The Foundation’s trade mark is to support human rights defenders in difficulty or at risk as well as innovative and sensitive projects carried out by small human rights organisations and groups that have difficulties in accessing mainstream donors’ support in the Arab region (www.emhrf.org).

The headquarters of the EMHRF are located in the city center of Copenhagen and consist, besides the Administrative Officer, of a Head of Unit Administration and Finances, a Regional Coordinator, a Regional Assistant and an intern. In addition, the EMHRF secretariat has two sub-offices in Tunis and Paris with a Programme Director, a Regional Consultant and a Regional Coordinator. The Secretariat works under the supervision of a Board, which consists of nine members.

Duties:

Working under the supervision of the Head of Unit Administration and Finances, the main duties of the administrative officer will be to:

• Prepare the practicalities of all meetings and travels for the Board and staff members
• Ensure reporting of core meetings
• Make reimbursements and transfers related to the EMHRF activities
• Prepare payments documentation and possibly ensure data entry in bookkeeping system
• Ensure administrative support to the sub-offices
• Facilitate the recruitment of staff and the staff management and development
• Office management and logistics
• Manage relationship with translators, interpreters and printing houses

Qualifications:

· Fluency in written and spoken Danish and English mandatory, as well as good working knowledge of French required;

· Relevant experience in dealing with administration, office management and organization of international meetings (knowledge of EU per diem rules, negotiations, procurement a plus);

· Computer literacy is mandatory, experience with Excel is required;

· Relevant experience in dealing with bookkeeping and/or finances would be a plus;

· The ability to multi-task, pay strict attention to details and demonstrate the flexibility to get assignments completed within the set deadlines is required;

· The selected candidate must have strong interpersonal skills, show an interest in and demonstrate the characteristics of a team player.

Working hours and wage: The administrative officer will be employed to work 37 hours per week according to the Danish scale of wages based on qualifications and experiences.

Start of assignment: As soon as possible

Duration: one year contract (renewable)

How to apply:

Interested applicants should submit a resume/CV and letter of motivation in English as soon as possible and no later than December 31, 2014 to Ms. Amélina Jaskowiak, Head of Unit Administration and Finances, aja@euromedrights.net and copy Ms. Anne-Sophie Schaeffer, Programme Director, asc@euromedrights.net.