Country: Turkey
Closing date: 18 Jan 2015
In Kilis, Turkey, Malteser International supports the implementation of several projects in the region including a field hospital, community centre and a Syrian refugee school in Kilis. The program component in North Syria includes four medical facilities, one surgical unit and three primary health care clinics. Malteser International works with two local partner organisations.
In the framework of the emergency relief for the affected Syrian refugee and IDP population, Malteser International is looking for an experienced Program Administrator.
As Program Administrator you will be responsible for the financial, administrative and logistic management of our operation, ensuring and maintaining compliance with Malteser International and Donor procedures, standards as well as rules & regulations. You support the local partner organisations and take over responsibility for capacity building measures in the sector of finance and administration. The Program Administrator supports the program teams and assists the Program Coordinator in all finance, administrative and logistic aspects of the program management.
Responsibilities:
- Ensure compliance with Malteser International and Donor standards, rules and regulations as well as financial, administrative and logistic procedures during program/ project planning, implementation and closure and ensure that they are implemented, used and adhered to
- Supervise and monitor relevant staff to ensure that Malteser International administration, logistic and finance systems are in place and applied and provide training as necessary
- Ensure sound planning and preparation of budgets, amendments and forecasts together with the Program Coordinator and the partner organizations
- Monitor the sound financial management of the location and provide support, training and advice to program/project teams working closely together with the local partners and administrative staff
- Review, approve and submit donor financial reports/liquidations and ensure that they are prepared in line with Malteser International and Donor reporting requirements
- Assist the Program Coordinator in human resource management, establishing and enforcing compliance with national staff policies, procedures and guidelines
- Ensure correct utilisation of Malteser and Donor procurement guidelines, supply chain management forms and oversee fleet management
- Enable partner organisation’s staff to take on greater role in the management of finance, logistic and administration through close supervision and on-the-job trainings
Qualifications:
- Minimum 2 years post qualification experience in financial and administrative management
- In depth knowledge of financial control systems, accounting, budget planning and financial reporting in humanitarian aid projects
- Proven experience in administrative standards and requirements of donors
- Ability to be a flexible team player in a multicultural environment
- Good training/ capacity building and management skills
- Focused individual with capacity to plan and manage in a multiple deadline-working environment
- Physical and mental strength
- Fully computer literate (Microsoft Office, accounting software), ability to implement new software packages in field locations
- Fluency in English (written and spoken)
- Language skills in Turkish/Arabic would be an asset
Conditions:
- Start date: asap
- Duty Station: Kilis, Turkey with regular trips to Istanbul
- Duration of contract: 12 months (extendable)
- Salary according to qualification and experience, insurance package, accommodation in team house, one home flight per year of employment
- Please note: This is an unaccompanied position
How to apply:
If you are interested in this position, please apply online at http://goo.gl/hdTQLD
Please submit your application (CV, meaningful letter of motivation and references) until 18.01.2015.
Malteser International
D-51103 Cologne / Germany
www.malteser-international.org
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