Denmark: Business Analyst (Reporting and Communication), P-2 in the Financial Administration and Management Centre, UNICEF Supply Division, Copenhagen

Organization: UN Children's Fund
Country: Denmark
Closing date: 23 Sep 2014

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 60 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

The Finance & Budget Unit within the Financial Management & Administration Centre in UNICEF Supply Division, Copenhagen, is seeking a dedicated:

Business Analyst (Reporting and Communication), P-2

Temporary Appointment for 6 months

This temporary position has been extended to expand the pool of candidates. Candidates who had applied previously will be considered and need not re-apply.

CONTEXT:

The Financial Management and Administration Centre (FMAC) communicates financial data, knowledge and ‘issues to resolve’ daily with a very wide range of internal and external stakeholders: suppliers for invoices, Procurement Services partners for Statement of Accounts and funds balance settlements, UNICEF country offices for budget adjustments, Supply Division country support for development of FAQS for UNICEF country offices, to name a few.

In all cases the communication content is created manually via standalone spreadsheets or other reporting tools and distributed via one-to-one e-mails with copies for those, who are considered by the sender of the message to need to know about the message content. The communication is documented and filed systematically and electronically for future reference.

FMAC is planning to automate the manual reporting tasks and develop tools to manage electronic documents, and share information and reports in real-time through the use of digital information and communication technology applications.

PURPOSE:

The purpose of the position is to support FMAC in developing and implementing a communication and information management strategy for the Procurement Services (PSAU) and GAVI Accounting (GAU) Units.

KEY RESULTS:

FMAC Procurement Services and GAVI Accounting Units have a user-friendly, information-sharing platform, where all internal and external documents are stored logically and accessible; communication and reporting of financial data to internal /external stakeholders is standardized inputs to the Financial Status Monitoring project are provided.

Duties and Responsibilities:

1. Thoroughly map the internal and external communication processes for PSAU and GAU and identify potential areas of efficiency improvement and streamlining opportunities.
2. Develop standards for information sharing (documents, reports, etc. for both internal and external partners).
3. Develop and migrate existing quick reference guides, division procedures, and other relevant documents to a standardized and user-friendly format (potentially video).
4. Develop a centralized platform that provides a visual representation of the processes linked to relevant key documents.
5. Provide recommendations on how to link the platform with UNICEF’s ERP system.
6. Participate in FMAC’s Financial Status Monitoring project and provide inputs in terms of communication, information sharing and reporting.
7. Any other duties as requested by the supervisor.

QUALIFICATIONS AND COMPETENCIES:

Education:

Master’s degree or equivalent in business administration, information management, information technology, knowledge management, online communications management, or equivalent.

Work Experience/ Technical Competencies:

At least two (2) years of relevant work experience in the area of information management, e-business development, knowledge management, strategic online communication development.

· Experience in developing digital services and/or collaborative workspaces is desirable.

· Experience with design, programming and implementation of web solutions would be an advantage.

· Knowledge of SAP (or other ERP) is desirable.

· Experience with Sharepoint is desirable.

Values and Competencies:

Our Core Values reflect attitudes and convictions that are shared across all UNICEF staff and include:

Core Values (Required)

• Commitment

• Diversity

• Integrity

Core Competencies (Required)

• Communication [level 1]

• Drive for results [level 2]

• Working with people [level 1]

Functional Competencies (Required)

• Analyzing [level 2]

• Applying Technical Expertise [level 1]

• Planning and Organizing [level 1]

• Following Instructions and Procedures [level 1]

• Creating and Innovating [level 1]

How to apply:

This temporary position has been extended to expand the pool of candidates. Candidates who had applied previously will be considered and need not re-apply.

If you wish to apply, please register to the employment website and create a profile. External applicants, may access UNICEF Employment at http://www.unicef.org/about/employ/index.php. To find the vacancy, please click on "Start an unregistered job search" and search by functional area, level and location or vacancy number.

External candidates may reference the vacancy number:E-VN-2014-002122

Internal applicants should access here: UNICEF Employment. Click on "E-recruitment", log on and search by functional area, level and location or vacancy number.

Internal candidates may reference the vacancy number:I-VN-2014-002121

Applications for this position must be received no later than close of business on: Tuesday, 23 September, 2014.

Please note that candidates will be assessed on foundational and functional competencies and that diversity and gender balance are also factors in the selection process. Only shortlisted candidates will be contacted.