Ireland: Logistics Administrator

Organization: GOAL
Country: Ireland
Closing date: 25 Nov 2014

GOAL Job Description

Job Title: Logistics Administrator
Reporting to: Logistics Manager
Location: Dublin
Length: 12months

General Description:
This Logistics Administrator is responsible for supporting the Logistics team in Dublin. This role involves co-ordinating and consolidating country reporting, planning team meetings and maintaining the logistics Intranet content. The function will also involve co-ordinating all facilities requirements and procurement for the HQ functions.

Key Responsibilities:
Administration – coordinating logistics team reports, management of team meetings, output and follow up. Review current logistics information, recommend archiving historic data and maintain current requirements.
Reporting – ensuring timely country reporting, consolidation of reports and uploading to the intranet. Co-ordinate monthly report for the Senior Management Team. Analyse usage, cost and deliver in-country communications report.
Procurement – ensuring that the logistics manual guidelines and compliance requirements have been strictly adhered to for HQ procurements and review HQ framework agreements and contracts. Manage the bi-annual country procurement charts to ensure compliance.
Compliance – ensure that all HQ procurements and assets records are compliant and provide training on an ongoing basis to HQ functions involved in procurement.
Asset Management – managing all assets in HQ and maintaining the Asset Register.
Stock Management – responsible for recording all stock in HQ and planning any stock movements to the country offices.
Cross category communication – attend Operations team meeting as required, identify logistics issues and review with the team where action is required.
Facilities Management – manage facilities requirements and procurement of supplies for HQ operations and assist in the monitoring and preparation of budgets for HQ Facilities.
Liaise with Facilities Assistant to ensure repairs and maintenance are carried out in a timely manner
Provide cover when Logistics Officers are absent/on leave with support from Logistics Manager
Other - Undertake other tasks relating to GOAL activities as required.

Required:
Previous experience in logistics preferably within the Humanitarian Sector.
Proven administrative skills and the ability to work to deadlines.
Good analytical capabilities.
Good overall computer skills (MS Office).
Demonstrated team player, good communicator and an ability to engage and support the GOAL teams in the field and cross functions in GOAL Head Office.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document.

GOAL has a Staff Code of Conduct and a Child Protection Policy which have been developed to ensure the maximum protection of programme participants and children from exploitation. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance. GOAL is an equal opportunities employer.

How to apply:

http://www.candidatemanager.net/cm/Micro/JobDetails.aspx?&mid=YGTYD&sid=...