Turkey: Administration Asisstant (Local Hire)

Organization: CARE
Country: Turkey
Closing date: 30 Nov 2014

“CARE International in Turkey serves disempowered people so they can overcome poverty with dignity. CARE models the principles of transparency, accountability, participation, equity and continuous learning.”

Job Title: Administration Asisstant (Local Hire)

Duty Station:based in Gaziantep, Turkey. Periodic travel may be required.

Deadline to apply: November 20 , 2014

Duration of the position: 6 months.

CARE is a leading humanitarian organization fighting global poverty.

CARE International in Turkey provides cross-border humanitarian assistance to people affected by the Syrian crisis.

CARE International in Turkey is pleased to announce an opening for the position of Procurement Officer.

Job Summary:

The Administrative Assistant is part of the program support department. He/She is responsible for ensuring the smooth and efficient operation of Administrative needs of CARE Turkey’s Gaziantep office and providing support to other departments.

Responsibilities and Tasks:

· Custody of petty cash fund including preparing forms, ensuring adequate supporting documentation and correct coding for expenses in accordance with CARE’s policy and procedures.

· Purchase of office supplies and stationary

· Arrange for office cleaning and maintenance

· Receipt and distribution of office incoming mail

· Maintain updated log of the staff and visitors travel itineraries

· Maintain updated contact list

· Maintain updated log on staff residency permits and visas.

· Follow up on residences rent and maintenance issues.

· Maintain the staffs leave records.

· Collect and review monthly Personnel Activity Reports (PARs)

· Prepare letters of invitations to visitors and staff.

· Maintain the office calendar and booking of the meeting room.

· Manage staff and visitors transportation and bookings for housing/hotels.

· Assist in job opening by receipt and organize for job applications.

· Setting interview appointments and coordination with the interview panel members.

· Assist in preparation of new staff orientation files.

· Assist with translations as needed

· Maintain the Program Support filing structure both hard and soft copies on the Dropbox or shared folder.

· Meeting minutes taking as needed.

· Perform any other duties assigned by the supervisor

Qualifications:

· University degree in business administration;

· 1 years work experience in administration position.

· Good command in both spoken and written English and Turkish is a must;

· Very good knowledge of MS office (outlook, Excel, Word, and PowerPoint);

· Technical, mathematical and logical thinking skills.

How to apply:

Interested candidates please send Curriculum Vitae in English to the following e-mail address: care_turkey_hr@co.care.org . Applications in languages other than English will not be reviewed.

Make sure to include [APPLICATION Procurement Officer] in the subject line of your application. Incomplete applications will not be taken into consideration. The deadline for applications is November 20, 2014.

Our diversity is our strength; we encourage people from all backgrounds and experiences, particularly women, to apply.

CARE International is an Equal Opportunity Employer