Country: Denmark
Closing date: 10 Oct 2014
Purpose of the Position
Under the general guidance of the Chief, the incumbent is responsible for planning, development and implementation of collaborative procurement strategies for transport, and communications equipment and services, emergency shelter materials, institutional contracts for admin services, Freight Forwarding and all other service contracts for Supply Division, including contract implementation and management, monitoring supplier performance, worldwide market research and long- term procurement planning in order to achieve the most cost-effective means of procurement.
Key Expected Results
Manages procurement of materials and services; including proposing method of purchase; LTA's, Regional Procurement, Direct Order, etc.
Investigate and analyze past and current purchasing collaboration for commodities in Project Support, and identify collaborative purchasing opportunities, barriers, successes, and problems.
Based on the above analysis, implement collaborative purchasing strategies for several commodities in Project Support purchasing group.
Conducts contracts management.
- Ensure supplier compliance to LTA's and purchase order terms and conditions including KPI achievement.
Ensures all procurement activities are in compliance with the UNICEF Financial Rules and Regulations, Supply Manual, and all other applicable procurement procedures.
Provides advice/guidance to requisitioning CO/RO concerning contractual conditions and supplier appraisals for purchasing of products/services.
Prepares and negotiates Memorandums of Understanding and obtains approvals.
Reviews material specifications and requirements and consults other UN agencies to ensure completeness and appropriateness.
In partnership with other centres evaluates suppliers with respect to delivery performance, product acceptability and commercial acceptability.
Performs as a liaison in communication with other centres and UN agencies regarding implementation of procurement cycle.
Establishes work plans and priorities, monitors achievements and evaluates performance of support staff.
- Any other duties or assignments as requested by the supervisor including OIC, Chief Contracting duties.
- Qualifications of Successful Candidate
- Qualifications:
- Advanced University degree in business administration, commerce or law or engineering field required.
- Minimum of eight years of progressively responsible relevant work experience including with least three at the international level.
- Experience in commercial activities with the public or private sector in developing and industrialized
countries. - Experience with worldwide procurement of, transport, shelter and communications equipment, contract negotiations and administration, combined with broader economic knowledge.
- Extensive experience with international procurement of complex services.
- Fluency in English and another UN language.
Technical Knowledge:
a) Specific Technical Knowledge Required
(Technical knowledge requirements specific to the job can be added here as required.)
- Working knowledge of public procurement for goods and services.
- Working knowledge of building cases to management and/or Contracts Review Committee for the approval of high value contracting process for goods and services.
- Technical or product & service knowledge, market research/analysis required for Supply
Management/Purchasing/Contracting. - Contracts and relationship management skills and expertise.
- Working knowledge of ERP system especially Procurement/contracting modules.
b) Common Technical Knowledge Required
Knowledge of Public Procurement principles and policies.
Knowledge of procurement process from procurement planning, to execution of contract & management/administration, including procurement methods and tools/ best practice template.
Knowledge of establishing strategic, long term and sustainable procurement arrangements such as Long Term Arrangements.
Knowledge of general risk management in procurement, including risk analysis and evaluation techniques.
Knowledge of financial and legal implications in procurement process.
Gender equality and diversity awareness.
Strategic Framework for Partnerships and Collaborative relationships such as Memorandum of Understanding
Competencies of Successful Candidate
Communicates effectively to varied audiences, including during formal public speaking.
Sets high standards for quality and consistently achieves project goals.
Able to work effectively in a multi-cultural environment.
Demonstrates and shares detailed technical knowledge and expertise.
Adjusts team or department's approach to embrace changing circumstances.
Identifies urgent and potentially difficult decisions and acts on them promptly; initiates and generates team- and department-wide activities.
Ensures that team or department follows relevant company policies and procedures.
Has excellent leadership and supervisory skills; co-ordinates group activities, ensuring that roles within the team are clear.
Sets clearly defined objectives and plans activities for self, own team or department.
How to apply:
For external applicants, please access UNICEF Employment at http://www.unicef.org/about/employ/index.php. To find the vacancy, please click on "Start an unregistered job search" and search by functional area, level and location or vacancy number. If you wish to apply, please register to the employment website and create a profile.
Vacancy numberE-VN-2014-002266
Queries regarding the above can be directed to Vibeke Martensson, HR Assistant at vmartensson@unicef.org.
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